Himalayan Mela 2025 – Financial Dashboard

The Himalayan Mela 2025 was a vibrant showcase of Nepali heritage, music, and community togetherness. This financial summary presents a breakdown of all event-related expenditures, categorized for ease of review.

Overall Expenditure Breakdown:

Total Expenses: $55,126.68

 Venue & Infrastructure

The largest portion of the budget went toward setting up the venue, including LED screens, electricity, city permits, sanitation, insurance, and security. These foundational costs ensured a safe and immersive experience for all attendees.

Subtotal: $32,378.92

• LED Screen & Electricity – $11,410.00
• City of Toronto Permits & Fees – $14,188.92
• Power Washing & Waste Management – $3,200.00
• Portable Toilets – $1,000.00
• Event Insurance & Music Licensing – $1,100.00
• Security Personnel – $1,480.00

Artists & Entertainment

From beloved performers like Hari Ji and Roshan Ji to technical support and creative visuals, this category brought the soul of the Mela to life. The investment in talent and production paid off in unforgettable performances and vibrant energy

Subtotal: $16,743.00

• Artist Honorariums – $10,978.00
• Technical Support – $2,000.00
• Design Assets (Flyers, Certificates, LED Visuals) – $2,515.00
• Videography & Photography – $1,250.00

Food & Hospitality

Volunteers and artists were treated to nourishing meals throughout the event, a gesture that reflected the organizers’ deep appreciation for their time and effort.

Subtotal: $3,500.00

• Volunteer Breakfasts & Meals – $3,500.00

 Transportation & Logistics

Local travel arrangements, including airport pickups and parking, ensured smooth coordination for performers and volunteers.

Subtotal: $313.35

• Airport Transfers & Uber – $291.35
• Volunteer Parking – $22.00

 Supplies & Miscellaneous

From certificate printing to website development and essential gear, these costs supported the operational backbone of the Mela.

Subtotal: $1,473.90

• Certificate Printing & Frames – $823.90
• Website maintenance & update – $200.00
• Drum Kit & Earpiece – $185.32
• Traffic Cones & Miscellaneous Items – $236.40
• Incorporation Profile – Service Ontario – $28.28

Visa

Visa processing for international guests was handled with care, allowing performers to join the celebration from abroad.

Subtotal: $185.00

• Visa Processing – $185.00

Tokens of Appreciation

Small but meaningful gestures, including gifts for sponsors and a photo booth, added a personal touch to the festivities.

Subtotal: $532.51

• Appreciation Gifts – Singers & Sponsors – $432.51
• Photo Booth Setup – $100.00

By sharing this financial breakdown, the Himalayan Mela team has set a strong example for community-led events. It’s not just about the celebration — it’s about accountability, trust, and honoring every contribution.

As the echoes of music and laughter fade into memory, the numbers tell a story of thoughtful planning, cultural pride, and a community that came together to make something beautiful.